Medical Operations Coordinator

Medical Operations Coordinator

Reports To: Medical Operations Manager

Location: Either London OR Dublin

Company: Global Mid-sized Pharma

Role Overview

The Medical Operations Coordinator provides administrative and operational support to the Global Medical Organisation, ensuring the efficient execution of medical activities, scientific events, training programmes, contracts, invoicing processes, and system-related initiatives. This role works closely with Medical, Finance, Legal, Compliance, IT, and other cross-functional stakeholders within a regulated environment.

Key Responsibilities

• Coordinate administrative support for internal and external scientific events, including travel, accommodation, logistics, and documentation, ensuring compliance with company policies.
• Manage contracts and vendor agreements, coordinating reviews and approvals with Legal and relevant stakeholders.
• Support invoicing, budget tracking, expense reconciliation, and financial administration in collaboration with Finance and Accounting teams.
• Administer medical training programmes, including scheduling, enrolment, training records, certifications, and GxP compliance documentation.
• Support onboarding activities for new Global Medical team members, including system access, training coordination, and administrative setup.
• Maintain departmental trackers, records, calendars, and documentation.
• Provide administrative support for medical systems and digital platforms, including user access management, training coordination, data maintenance, and change management activities.

Required Skills & Experience

• Experience in an administrative, operations, or coordination role, preferably within pharmaceutical, biotech, healthcare, or life sciences organisations.
• Experience supporting medical affairs, scientific events, training programmes, or operational activities.
• Familiarity with compliance-driven and regulated environments.
• Strong organisational, multitasking, and stakeholder management skills.
• Experience working with Finance, Legal, Compliance, and cross-functional teams.
• Excellent communication skills and attention to detail.
• Proficiency in Microsoft Office and familiarity with enterprise systems, learning platforms, or content management tools.
• Professional, service-oriented, and highly organised approach.